ACD Systems Blog

Lose the chaos with these 7 ways to organize your photo storage

2013-10-10 23:30:26 GMT

It gets a little crazy when your photos start getting up in the tens of thousands. When this happens you sometimes don’t know where to start to get everything organized. Here are 7 ways in ACDSee Pro 7 that you do to can lose the chaos!

  1. Cataloging
    Categories are an easy way to organize your files into context-related sections. In ACDSee Pro 7 your categories can be simple or complex and use any names you choose. There are different icons to use for different categories to help you identify them at a glance.

    One way to assign files to a category is to select and drag one or more files from the file list and drop them onto the category. Any file that is assigned to a category has a blue tab above its thumbnail in the file list. A file can belong to multiple categories, but it will only have one blue tab.

    Once your files are in categories, you can search, sort, group, and find them by category.

  2. Color Labels
    Color labels are useful for naming and quickly identifying your processing plans for your images. Different colors can be used to represent different stages of your workflow. For example, as you review your photos you can quickly label files to upload, print, reject, review, or sharpen, or any other term that matches your workflow needs.

    Begin by creating a label set so you can quickly select and assign specified labels.

    - In the Catalog pane, click the Labels settings buttons and select Edit Label Sets.
    - Enter names for your labels and click the Save icon.
    - Click Save As from the Save Label Set dialog box.
    - Enter a name for your new label set.
    - Click OK.

  3. Properties Pane
    The Properties Pane is divided into three tabs: Metadata tab, Organize tab, and File tab.

    The Metadata tab displays the rating, category, IPTC, EXIF and ACDSee metadata stored with a photo. The ACDSee metadata fields are available for you to enter the caption for your photographs as well as date, author, and notes. The keywords field is display-only and can be entered in the Organize tab. The label field can be entered here or selected from the Labels section in the Catalog pane. IPTC information is automatically embedded into your image, while ACDSee Metadata is not embedded in your files, but instead is held in the database.

    The Organize tab displays a tree of categories and a tree of keywords. The Category tree context-menu (right-click) allows you to add and delete categories and sub-categories. You can create category sets to quickly categorize your files. Right-clicking the keyword tree also allows the same options.

    The file tab displays detailed file information and image attributes for a selected file or files. You can set or change the Read-Only and Hidden properties of a file or folder, and view a summary of any EXIF contained in a file.

  4. Adding Metadata
    You can add information to your images using IPTC and ACDSee Metadata. IPTC information is automatically embedded into your image, while ACDSee Metadata can be embedded into your file, or stored in the database. You can add this information to one or multiple files at a time.

    Follow these steps to add metadata to one or more files:
    - In Manage mode, select one or more files in the File List pane.
    - In the Properties pane, select the Metadata tab.
    - Enter information into the metadata fields.
    - Click Apply or press Enter to apply your changes.
  5. Map Pane
    Use the map pane to add photo locations from anywhere in the world to your photos. You can then recall and view that information for reference at any time. Use the map to select groups of files for further workflow steps, and select photos for display in View mode.

    The location of files displayed in the Map pane is based on the latitude and longitude information in the file properties. If you have a camera with geotagging capabilities, the geographic location is automatically conveyed visually on the map. You can also add map coordinates to files by dragging them directly onto the map and pressing the Save All button.

    Geotagged images are indicated on the map with pins. You can click a pin on the map select files within a geographic location for viewing or processing.

  6. Hierarchical Keywords
    You can keyword your files in a hierarchy and maintain these groups in the keyword tree.

    To create keywords you must go to the properties pane, located to the right of the File List pane, and do one of the following:
    - Right-click Keywords in the Organize tab, and then select New Keyword.
    - Type a keyword into the field of the Keyword groups and press Enter.

    To establish a hierarchy, do one of the following:
    - In the keyword field, type the lesser or more specific keyword, followed by the less than symbol, followed by the greater or more general keyword.
    For example: Owl > Bird or Madrid - Right-click an existing keyword, then select New Keyword. The new keyword will automatically become a child to the existing keyword.
    **Note** When assigning multiple keywords to a file, it is important to note that separating keywords with commas will not generate a hierarchy.

  7. Copy & Pasting Files
    You can cut or copy files to the clipboard, and then paste them into another folder without losing your ACDSee metadata!

    To cut and paste files:
    - Go to Manage mode, in the File List or Folders pane, select one or more files or folders.
    - Click Edit | Copy or Cut.
    - In the Folders pane, browse to a new location.
    - Click Edit | Paste to place the files or folders into the new location.